Finding the right venue for your event is one of the most important tasks involved with event planning and should be one of the first things on your to-do list. There are a variety of factors you must consider while searching for venues which is why you should create a venue checklist before you begin your search. Here are our top tips on finding the perfect venue for your event.
Type of Event
The venue you choose will revolve around the type of event you are holding. If you are hosting a dinner party or business meeting you may want to hire a room in a restaurant or bar whereas if you are hosting a wedding or conference then a hotel may suit you better. Galleries can be perfect for smaller networking events while stadiums could be perfect for exhibitions. Find out which types of venues there are in your chosen location and filter down to the venues that are suitable for the type of event you are holding.
Consider how easy it is for guests to get to the venue; your event guests will travel to your event via various modes of transportation so it is important that your venue is somewhat accessible by public transport. If you are holding a networking event and have guests flying in from abroad how close to an airport is the venue? Is there accommodation for them nearby? Make sure all of your guests can get to the venue easily and have a place to stay.
Parking considerations will depend on the size and nature of the event; you might decide that free parking on-site is essential for attendees. If you are planning a large wedding with over 100 guests parking is most-likely essential but if you are hosting a small birthday party then parking may not be important criteria.
Your budget will help to filter out venues based on your criteria; price comparison is key! Although many venues offer hire which includes catering and decor it is sometimes cheaper to dry hire and source the catering, furniture and decor from elsewhere. Each venue will be priced differently depending on the type of event you are holding.
If you decide on dry hire at a venue there are many external companies who will source what you need at affordable prices. Furniture Hire UK is the perfect solution for furniture hire at any event. You can hire out furniture from tables and chairs to gazebos and bean bags at fantastic prices. Book your furniture last minute for the same week or plan months ahead; browse our website and get an instant quote online.